Inventory and material costing for contractors
Know what you have. Know what each job uses.
Track material across your warehouse, trucks, and job sites. Record usage and returns, then compare actual material costs with your estimate.
PLATFORM TOUR
See it in action.
A two-minute look at how InventoryHQ works.
RUN YOUR OWN NUMBER
How much material spending is unaccounted for?
Estimated unaccounted-for material per year
$105,000
Based on your estimates, this is the annual material spending you can't fully account for. Tracking purchases, usage, and returns helps you understand where that money goes.
Adjust the figures to reflect your business. This is an estimate, not a guaranteed saving.
Follow your material from stock to job.
Know what you have.
Check recorded stock across your warehouse and trucks before ordering more.
Know where it went.
Review transfers, usage, and returns to follow material movement.
Know what the material cost.
Compare actual material costs with the estimate and see where they differ.
Your team can check stock and record usage from their phones on iOS and Android.
INTEGRATIONS
Connect with the tools you already use.
AVAILABLE NOW
Upcoming integrations
PLANNED
REQUESTED BY CUSTOMERS
OnlineGet updates on the QuickBooks Online integration.
We're working on connecting material costs to customers and jobs in QuickBooks Online. Leave your email to hear when it's available.
Pricing
Three plans, monthly or annual. Every plan includes unlimited users and a 30-day free trial.
Core Plan
POPULARThe full InventoryHQ platform for teams running operations from a single warehouse location.
$199.00/month
Billed monthly
- 30-day free trial
- 1 location
- Unlimited users
- Inventory management
- Job tracking
- Equipment assigning
- Reporting tools
- CRM integrations
Equipment Only
Track, assign, and manage company-owned equipment with full visibility and accountability, without job-level tracking.
$99.00/month
Billed monthly
30-day free trial · Unlimited users · Equipment tracking
Custom
Scale InventoryHQ to match the size and complexity of your operation, with no limit on locations or users.
Unlimited locations · Unlimited users
Add-ons
Expand capacity as your operation grows. Billed monthly.
Additional warehouse
Price per additional warehouse location
$99.00/mo
Additional service truck
Price per additional service truck per month
$19.00/mo
Questions before you get started?
What is InventoryHQ?
InventoryHQ is material inventory and job-costing software for specialty contractors. It tracks material across warehouses, service trucks, and job sites, records usage and returns against each job, and reports actual material cost against the estimate. It integrates with JobNimbus, AccuLynx, and Leap, with QuickBooks Online in development. Plans start at $199 per month with unlimited users and a 30 day free trial.
Can I use InventoryHQ if I order materials per job?
Yes. Start by tracking materials purchased for each job, what your trucks carry, and any unused materials that come back. You don't need to change how you buy to start keeping better records.
Do I need to carry more inventory?
No. The goal is to understand what you already have and how it gets used. That visibility helps you decide what to reorder and what you can use before buying more.
How do we get the team into the habit?
Start with clear responsibilities: who records deliveries, transfers, usage, and returns, and when each entry is expected. Show the team the routine, review the records regularly, and address gaps early. InventoryHQ supports the process; leadership sets the expectation.
How does this fit with our CRM?
InventoryHQ integrates with JobNimbus, AccuLynx, and Leap. Your CRM keeps running sales and jobs; InventoryHQ adds the material layer: what is in the warehouse and on each truck, what each job used, and what it cost. See how the two compare at InventoryHQ vs your CRM.
What does getting started involve?
Add your material list, enter starting quantities, and establish a routine for recording movements. Setup time depends on your inventory size, locations, and the records you already have.
How much does InventoryHQ cost?
Material inventory and material costing start at $199/month. Equipment-only tracking is $99/month. The Core plan includes one location with unlimited users. Additional warehouses are $99 per month each and additional service trucks are $19 per month each. Every plan includes a 30 day free trial.
See what your next job’s material actually costs.
Start with one job. Your crew records what gets used and returned, so you can compare material cost with the estimate.
Start free for 30 days