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Keep QuickBooks for your books. Track your materials with InventoryHQ.
Keep financial records in QuickBooks and record physical material activity in InventoryHQ. InventoryHQ now connects with QuickBooks Online.
Why material counts get out of sync
Materials move from the shop to a truck, from a truck to a job, and sometimes back again. When those movements go unrecorded, your stock records can fall behind what your team actually has. Recording deliveries, usage, and returns helps keep quantities and job costs current.
Purchases
Record what arrived, how much it cost, and where it was delivered.
Movement
Record transfers between the shop, trucks, and jobs, including unused materials coming back.
On hand
Use those records alongside physical counts to check what is available.
Compare the workflows
Two systems, two jobs. This is a division of labor, not a contest.
| InventoryHQ | QuickBooks inventory | |
|---|---|---|
| Purpose | Where material is and what a job used | Valuation and financial reporting |
| Unit of record | A movement | A transaction |
| Multiple locations | Warehouses, trucks, and jobs | Location capabilities depend on edition, plan, and setup |
| Truck stock | Standing stock per truck | Check truck-stock workflows in your edition and setup |
| Returns from a job | A transaction that puts stock back | Inventory adjustments and job records depend on edition and setup |
| Job material cost | By what was issued, used, and returned | Costs assigned through accounting transactions and job setup |
| Who updates it | The field team, as material moves | Users recording accounting and inventory transactions |
Compare recorded material cost with the estimate.
Review material issued, used, and returned against a job estimate. Export InventoryHQ reports as CSV or Excel to support your existing accounting process; exports are not automatic QuickBooks synchronization.
Working with a bookkeeper? See how the month-end close changes.
- Estimated material
- $41,200
- Actual material
- $44,865
- Over estimate
- $3,665
AVAILABLE NOW
OnlineInventoryHQ connects with QuickBooks Online.
Keep your books in QuickBooks and track material in InventoryHQ. See the integration.
When QuickBooks on its own is the better pick
Your existing QuickBooks workflow may be enough if you only need purchase costs in your books and do not need separate records of job usage or returns.
Last updated October 21, 2026
Count what you have. Then decide what to buy.
Keep your accounting in QuickBooks. Give your team one place to record material movements and review costs by job.
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