Track your equipment. Account for the materials your jobs use.

Equipment records track reusable items. Material records track quantities consumed and returned by job.

Equipment and materials need different records. For equipment, you need to know where it is and who has it. For materials, you need quantities, usage, returns, and costs by job. Compare how each system handles the work your team needs to record.

When a dedicated tool tracker is the better pick

“Where is the compactor, and who had it last?” If that is a frequent question, evaluate equipment assignment and location tracking first. If you also need maintenance scheduling, service history, or calibration records, check those capabilities in the specific product and plan.

Compare the workflows

	InventoryHQ	Tool-tracking systems
Equipment records	Equipment records, assignment, and location	Check equipment identification, assignment, and location features
Material quantities	Track material quantities across locations, trucks, and jobs	Quantity and consumable tracking depend on the product
Usage and returns	Record materials issued, used, and returned by job	Check how consumption and unused-material returns are recorded
Job material costs	Review recorded material costs by job	Check costing methods, job allocation, and reporting
Service and calibration	Equipment records; not a full maintenance suite	Check service scheduling and calibration features in the selected plan
Equipment tracking	Included in every account	Plan scope and included features vary by provider
Team access	Unlimited users included	User limits and pricing vary by provider

Tool-tracking systems vary in scope. Compare the specific product and plan against your equipment and material workflows.

Start with equipment tracking

InventoryHQ has one plan with unlimited users. It covers equipment records, assignment, and location, plus material tracking. See pricing. Start a 14-day trial.

InventoryHQ equipment tracking screen with totals for equipment, checked out, available, and overdue returns above a list of equipment with serial numbers, warehouse, and status — InventoryHQ equipment tracking: see availability, assignments, and overdue items in one place. View full size

Last updated October 21, 2026

Count what you have. Then decide what to buy.

Track equipment, materials, and job costs in one plan.

Start 14-day trial

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